Maria has been a nurse at Dellberg Clinic for 20 years. She is training a new nurse and is advising them on how to access the clinic's electronic health record system. Maria tells the new nurse to make sure to create a password that she will always remember because once you create it, it will never change.What is wrong with this scenario?
The clinic should require all employees to change their passwords frequently.
The clinic should provide employees with privacy screens since their passwords never change.
The clinic should require all employees to run an anti-virus scan before accessing the records system.
The clinic should require automated sign-offs to occur after a short period of inactivity.
The Correct Answer is A
A. The clinic should require all employees to change their passwords frequently. –Regular password changes are essential to maintaining security and preventing unauthorized access, especially in healthcare where sensitive data is at risk.
B. The clinic should provide employees with privacy screens since their passwords never change. – Privacy screens are useful for data protection but do not address the issue of static passwords, which remain a security vulnerability.
C. The clinic should require all employees to run an anti-virus scan before accessing the records system. – Anti-virus scans help protect against malware, but they do not address password security.
D. The clinic should require automated sign-offs to occur after a short period of inactivity. – Automated sign-offs help with security but are unrelated to the problem of passwords that are not periodically changed.
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Correct Answer is A
Explanation
A. Referring the patient to the patient portal. – This directs the patient to the correct resource where they can find their information in real time, improving efficiency and reducing the need for phone calls.
B. Referring the patient to their primary care physician. – This would likely not be as efficient as directing the patient to the portal, which they can access independently.
C. Scheduling an appointment. – This would not address the patient's current needs for information and could lead to unnecessary delays.
D. Mailing the associated documentation. – This is a slower method and does not provide real-time access to information.
Correct Answer is B
Explanation
A. Artificial intelligence – AI can analyze data but does not resolve issues related to the storage, transfer, and protection of patient records.
B. An electronic health record – An electronic health record (EHR) system centralizes patient data, making it accessible across different departments or locations and less prone to physical damage or loss.
C. Evidence-based practice (EBP) – EBP provides a framework for clinical decisions but does not offer a solution for data storage and accessibility.
D. Robotics – Robotics might assist with certain physical tasks, but they do not offer a method for electronic data management and accessibility.